Enterprise Optimus is a Business Process Automation tool. The all-encompassing and much talked about concept of Enterprise Application Integration is built into it. It brings about a rapid integration across processes, applications, databases, disparate systems, enterprises, departments, and resources without ever disturbing the individuality of each. That’s not all. Enterprise Optimus is also a decision support system that offers your HR managers a strong resource management support, your CFOs the strategic ability to monitor and reduce costs, your Project Managers the power to easily execute complex, huge projects, and the CEO a handle to drive the whole range of enterprise activities. Enterprise Optimus advocates concept of Management by Projects at the ground level; Resource Management, Cost Management, Client Management, Risk Management, Issue Management, Change Management and Document Management at the next level. The framework for all these processes are provided by Organization Structure, Calendars, Business Rules, Policies and Application Security Processes. Our unique process of Smart Responders is a combination of intelligent responder and auto responder. Management by Projects - What is measured, is what gets done! In today's competitive corporate environment where margins are tight, executives need to organize their activities in a most efficient and effective way. Standard instruments for corporate management are strategy, structure and culture, which are supported with a set of sub-strategies. Project Structure: Projects are arranged in conjunction with the corporate objectives. Resourcing Structure: Resources are assigned to a Resource Pool. Each pool houses the resources with common skills, qualifications and experience (e.g. design, accounting, marketing). Resource pools exist for Manpower, Machinery and Material whether owned or contracted. Resource Utilization: Enterprise Optimus allows each resource to be described in a variety of attributes. In practical terms this means that managers can search an enterprise wide talent pool for resources that meet the “multiple criteria” needed for a specific project. (Ex: experience with specific platform, environment, education, training, seniority, location, hourly rate etc). Centralized Planning: With all of an organizations’ resources located in a central repository, managers can assess the effect of a particular decision on other engagements. Managers can populate engagements on a trial basis and understand the implications of the upcoming opportunities. Another valuable feature is the ability to merge an internal corporate database with the database of an external client for integrated resource management with ability to control access. Resource Management Enterprise Optimus manages Manpower, Material & Machinery of an Enterprise. Resources form an important ingredient for any Organization. Resource Management Process assists in recruiting the right people, allocating the right Resource at the right place and right time to get the right work done within time. It not only analyses the Cost factor involved in engaging Resources across Activities but also the Performance of the Resources. In addition, it helps manage Human Resource related attributes like Leave, Travel and Training Programs. Cost Management Enterprise Optimus provides Activity Based Costing. Costs are traced from resources to activities, and mapped from activities to products (deliverables), based on products demand for these activities during the production process. Activity based costing process includes both direct and indirect costs. Client Management Business today requires comprehensive customer information management, but it is often impossible to find this information when it is needed most. Staff may record details of contacts, telephone calls, upcoming tasks or potential orders, on post-it notes or in a personal database. Client Process of Enterprise Optimus helps you to store, view and analyze this information centrally using desktop PCs - giving everybody in your organization access to updated, synchronized, client information. Almost all organizations have some non-standard data requirements. With CIS tailored to your company's needs you can store and manipulate any relevant data. Custom features are tightly integrated into the standard modules, leaving a complete, customized client database. These features help to preserve data consistency across your entire database: Client Process provides automated features to help you work with Contacts. It uses templates that make it easy to create standard letters, or customize the appearance of documents to suit the look of your company. Client process provides a comprehensive functionality of Customer Relationship Management (CRM).

Risk Management Risk Management process deals with the risks regarding various projects. Initially, a baseline risk assessment is conducted to identify the potential risks to the project across the spectrum of development phases. Each of the identified risks is analyzed to determine the likelihood of the risk occurrence and its impact. The risks are then prioritized. A continuous process of Risk Management activities is then executed to reassess the status of identified risks, identify new risks, monitor the effectiveness of implemented risk reduction techniques, track the risks, and flag when contingency plans should be implemented. Change Management Change Management is a disciplined approach to planning, coordinating, and reporting changes that have the potential to negatively impact the project plan and/or the project deliverables. The objective of the change management process is to ensure that changes are implemented with minimum or acceptable levels of risk and that the project is not jeopardized by planned change. Issue Management Issue Management process addresses the flow and communication process for customer and employee problem resolution, flexible enough to track and manage projects and tasks for other areas of the organization, and have the ability to extend data from the help desk system to other areas of the organization. It also makes it easy to share information, facilitating quick collaboration for all parties - located anywhere worldwide. It tracks Issues from inception to resolution. The functions include assignment and auto-routing, prioritizing, notification, powerful searching and reporting capabilities, issue aging and communication. Earned Value Management Earned Value Analysis is performed at Resource level that contributes to the Earned value for the activity & thus the Project. The Productivity can thus be computed at every stage of Project execution & not just at the end of the execution, so that necessary actions can be taken to improve the productivity & Performance of Human Resource for that matter any other Resource (Contractor, Labor, Machinery, Budget, & Material) allocated on the task. This becomes a crucial input for Performance Analysis of the Human Resource. Earned Value Analysis is a methodology that allows the project manager to compare the value of real work done with the value of work that was supposed to be done. Document Management Document Management is a powerful approach for communicating & Controlling Process execution. From this perspective, documents are transmission channels through which most processes in Organizations and Project Management are managed. From the creation to approval, release and use, documents form the major Workflow systems. To control time, quality & Cost, document Management promises productivity and performance improvement. Enterprise Optimus integrates Management by Projects with Document Management. Document Management system of Enterprise Optimus provides: Improved communication Re-engineering product development processes Leveraging Organizational memory Organization Chart Organization Chart defines the Organization Breakdown Structure for an Enterprise/Functional Unit. Enterprise Optimus provides the user with the facility of configurable definition of Organization Chart. A Functional Unit for e.g. can be a branch, division, department or a team. User can categorize a Functional Unit, either as Independent or Dependent. An independent Functional Unit can exist on its own i.e. define its Designation hierarchy, Groups, Roles and Responsibilities and Skill breakdown structure. A Dependent node is an entity that depends on its parent i.e. it operates as a part of the parent and doesn’t have its own existence, so by default inherits the settings of the Parent excluding the Skill breakdown Structure. To build an Organization Chart user can copy the settings of another Functional Unit or a user defined Business Category. Security Enterprise Optimus being a Wed Based Product, in addition to the Security on the Web, it provides Application level Security. Application-level security guards the proprietary information of the Enterprise from being viewed by unauthorized users. It provides module, feature, screen & record level protection to the application. Security starts with the definition of User Groups and the Users for that user group. This grouping is configurable and can be done based on the hierarchy or the Work in the Enterprise. Calendars Enterprise Optimus provides Calendars at three levels: Organization, Project and Resource, that contribute to efficient Planning & Scheduling. Calendar function synchronizes geographically dispersed Functioning units. Organization Calendar of Enterprise Optimus supports different Time zones and respective working and non-working days. Project Calendars not only inherits the properties of the Organization Calendars but also support customization. Resource Calendars gives details of a Resource availability/unavailability in terms of resource travel and Resource vacation. Policies and Business Rules The dynamics of today’s business is a function of speed, scalability & response. In order to effectively perform in these fluid markets, accurate and timely Management decisions and judgments assume paramount importance. Enterprise Optimus with its customization capabilities simplifies the whole environment by empowering the business user to set the business rules and policies. This facility cuts the time required to respond to the customer and market demands. For more info about Enterprise Optimus, prices, demo, whitepaper, etc. please contact us to this email address products@hantropos.com.